G-TECH Services, Inc. Administrative Support General in Dearborn, Michigan
Provide administrative services with the following high level elements: • Manage Director’s daily schedule and Outlook calendar, proactively resolving conflicts, updating meeting notices and posting agendas, preparing material for day(s) ahead, as needed • Coordinate and schedule Director’s cadence meetings, 1 on 1’s and one-off meetings as requested by Director and/or other members of leadership, often involving global personnel/locations through use of WebEx technology • Manage CSI WebEx Teams Space (add & remove contacts, post messages, etc) • Schedule travel (domestic & international), process expense reports, and reconcile monthly statements • Maintain general office files which may be physical documents or online and stored via SharePoint or other Shared Drives • Manage CSI Department SharePoint site, managing and granting access, keeping the documentation updated and organized • Coordinate and manage corporate Drive Letters. • Coordinate and/or handle U.S. and inter-Company incoming/outgoing mail. Coordinate label creation for outgoing packages. • Receive and screen telephone calls and voice mail and respond to requests for information • Create and modify Word and Excel documents, distribute documents to organization, print, photocopy, scan and fax documents as requested • Coordination of department events, meetings, communications. Order supplies, assist in the onboarding/offboarding of new/former department employees (seating, badges, timekeeping systems, etc.). Coordinate and manage timely issuance of Drive Letters. Admin function of the following corporate systems will be required: Concur, EIDM, Netbadge, eWHMS, Aurora, BulkMail, SharePoint, DocuSign
Strong verbal, written and interpersonal communication skills. Represent office in a professional manner. Interface effectively with employees at all levels including Senior Leadership. Proficient in use of Outlook (Email, Calendar, WebEx), Internet/Web sites, SharePoint and Microsoft Office (Word, PowerPoint and Excel). Ability to keep secret and confidential information secure. Well organized with the ability to work with minimal supervision, ability to problem solve. A team player willing to help when the need arises. Proactive and can identify and propose fixes for office needs, scheduling concerns or other issues - requiring minimal management follow-up. Ability to plan, prioritize and support multiple assignments and projects simultaneously. Attention to detail and high level of accuracy.
PD experience desired
5 years’ experience as an Administrative Assistant;
Experience working with Directors, Chiefs, Managers and their Admin Assistants
Function Clerical / Administrative
Req ID JN -042021-115657