G-TECH Services, Inc. Administrative Support General in Dearborn, Michigan
Manage Flexible Vehicle Architecture (FVA) Directors daily schedule and appointment calendar, meeting notices and agendas, and prepare material for the day(s) ahead.
Resolve scheduling conflicts in a timely manner and issue new meeting notices, often involving global personnel and locations and use of Net Meeting/WebEx technologies. Responsible for general FVA Directors office management and organization.
Maintain office filing system and record retention, manage incoming and outgoing mail and manage e-mail correspondence including monitoring for priority e-mails,
Responding to scheduling changes and urgent requests or other tasks while FVA Directors is in meetings or away from the office.
Receive and screen telephone calls and voice mail and respond to requests for information.
Create and modify Word and Excel documents,
Distribute documents to organization, print, photocopy, scan and fax documents as required
Complete pre-trip travel requests, schedule travel, process Travel, and Expense Reports.
Maintain organization chart, distribution lists, vacation schedule, travel schedule, emergency contact list, phone list and other information for FVA Directors department
Assist FVA Directors in various tasks to increase overall efficiency and throughput, including resolving IT issues or upgrades, coordinating reward & recognition events, assisting with department meeting logistics, etc
Consolidating department credit card billing (i.e. FAB card) information Establish and maintain monthly cadence
Strong verbal, written and interpersonal communication skills
Professional behavior and positive outlook to provide assistance to department team and office visitors
Proficient in the use of Outlook (Email, Calendar, and Notes), Internet/Web sites, SharePoint and Microsoft Office (Word, Powerpoint, and Excel)
Ability to keep secret and confidential information secure Well organized
Ability to work with minimal supervision
Ability to problem solve a team player willing to help when the need arises
Proactive and can identify and propose fixes for office needs, scheduling concerns or other issues
Requiring minimal management follow-up Ability to plan, prioritize and support multiple assignments and projects simultaneously
Attention to detail and high level of accuracy
- 5-10 years prior experience as an Administrative Assistant
- Ford PD experience desired Experience working with Directors, Managers and their Administrative Assistants
- Bachelor's Degree preferred
Req ID JN -052019-111372