Job Information

G-TECH Services, Inc. Administrative Support General in Dearborn, Michigan

Job Description

  • Manage Flexible Vehicle Architecture (FVA) Directors daily schedule and appointment calendar, meeting notices and agendas, and prepare material for the day(s) ahead.

  • Resolve scheduling conflicts in a timely manner and issue new meeting notices, often involving global personnel and locations and use of Net Meeting/WebEx technologies. Responsible for general FVA Directors office management and organization.

  • Maintain office filing system and record retention, manage incoming and outgoing mail and manage e-mail correspondence including monitoring for priority e-mails,

  • Responding to scheduling changes and urgent requests or other tasks while FVA Directors is in meetings or away from the office.

  • Receive and screen telephone calls and voice mail and respond to requests for information.

  • Create and modify Word and Excel documents,

  • Distribute documents to organization, print, photocopy, scan and fax documents as required

  • Complete pre-trip travel requests, schedule travel, process Travel, and Expense Reports.

  • Maintain organization chart, distribution lists, vacation schedule, travel schedule, emergency contact list, phone list and other information for FVA Directors department

  • Assist FVA Directors in various tasks to increase overall efficiency and throughput, including resolving IT issues or upgrades, coordinating reward & recognition events, assisting with department meeting logistics, etc

  • Consolidating department credit card billing (i.e. FAB card) information Establish and maintain monthly cadence

Skills Required

  • Strong verbal, written and interpersonal communication skills

  • Professional behavior and positive outlook to provide assistance to department team and office visitors

  • Proficient in the use of Outlook (Email, Calendar, and Notes), Internet/Web sites, SharePoint and Microsoft Office (Word, Powerpoint, and Excel)

  • Ability to keep secret and confidential information secure Well organized

  • Ability to work with minimal supervision

  • Ability to problem solve a team player willing to help when the need arises

  • Proactive and can identify and propose fixes for office needs, scheduling concerns or other issues

  • Requiring minimal management follow-up Ability to plan, prioritize and support multiple assignments and projects simultaneously

  • Attention to detail and high level of accuracy

Experience Required

  • 5-10 years prior experience as an Administrative Assistant

Experience Preferred

  • Ford PD experience desired Experience working with Directors, Managers and their Administrative Assistants

Education Required

  • Bachelor's Degree preferred

Category Quality

Function Engineering

Req ID JN -052019-111372

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