G-TECH Services, Inc. Administrative Support General in Dearborn, Michigan
It is a dynamic and energized time within US Marketing. In support of our client+ plan, we have outlined a renewed vision and strategy for Global Marketing, and introduced a new leader, Karna Crawford, Director of U.S. Marketing Communications, to guide this forward with the US specifically. We are now looking for a dynamic individual who is professional, caring, resourceful, and customer focused to provide Executive Assistant support for Karna, as well as Marla Skiko Head of US & Global Head of Media. This position will represent the U.S. Marketing office and is a great opportunity for candidates who are curious and open to learning new things. This is a fun team that believes in delivering at a high level of excellence, and enjoying our journey together. Key characteristics of a candidate for this role include • Strong understanding of the client organization and how to access resources for getting things done/problem solving. Great relationships with EAs and Chief’s of Staff across the organization • Flexible and resilient • uses good judgement • Thinks like a challenger…has the courage to challenge the status quo, and is always looking for ways to better the business • Able to operate within an ever-changing and dynamic environment • Have a high level of integrity and discretion in handling highly confidential information. • Must be professional when interacting with senior leaders across the globe, but at the same time should be fun, energetic and enjoy the journey • Possess superb time and data management skills in order to coordinate various email activity and meeting notices. • Able to work independently and have a high standard for delivering quality results. • Self-motivated, adapts to change with a positive attitude, a quick learner, and has the confidence to ask for help • Exceptional communication skills – both verbally and written • Understand how to prioritize, and be a problem solver.
• Coordinate internal/external meeting itineraries, schedules and calendars, and resolve conflicts in a timely and efficient manner • Supporting the time and data management for the Director of U.S. Marketing Communications and US & Global Head of Media to ensure they are at the appropriate forum (right time and right place). • Arrange foreign/domestic travel, visa/passport requirements • Coordinate various expenses (i.e. corporate card expenditures, etc.) and understanding the approvals required. • Handle inflow and outflow of department correspondence (i.e. calls, email, and letters) and respond to items on a timely basis. • Tracking and help drive key deliverables with the Director of U.S. Marketing Communications and US & Global Head of Media and following up on outstanding items. • Planning and coordinating team events and activities. • Managing the Director of U.S. Marketing Communications and US & Global Head of Media office space. (Post COVID RTW)
• Minimum of 3 years’ experience as an Executive Assistant supporting senior leadership or Project Management experience • Proficient in use of Microsoft software (Outlook, PowerPoint, Word, and Excel and other programs as required) as well as use of Internet/Web • Proficient or willing to learn new technology (both hardware and software)
• Ability to work independently with minimal supervision • Ability to work collegially within a team environment in open concept office area • Ability to plan, prioritize, and support multiple assignments and projects simultaneously • Hands on approach and taking initiative in resolving issues/concerns • Be able to have fun with a wonderful team and enjoy the journey!
• Bachelor’s degree (Marketing or Business degree) preferred
Function Clerical / Administrative
Req ID JN -072021-116172