G-TECH Services, Inc. Adminstrative/Coordinator in Dearborn, Michigan
Office and Culture Coordinator.
Manage administrative and day-to-day operations of the UX office including: - Maintenance of office supplies, area and equipment.
Receive and sort mail/deliveries/couriers including routing to recipients.
Serve visitors: greet, welcome and announce them appropriately.
Provide exceptional service over the phone and in person with internal team, visiting partners and other departments.
Clerical duties such as obtaining signatures, filing, photocopying, collating, etc.
Oversee multiple tasks and projects simultaneously and consistently meeting deadlines.
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges).
Update appointment calendars and schedule meetings/appointments.
Schedule interviews; coordinating with hiring managers.
Organize team events: team lunches, small hackathons/brainstorming at the office, etc.
Maintain teams administrative lists: organizational charts, emergency contacts, team email distributions lists, vacation and overtime, birthday and anniversaries, etc.
Coordinate and provide first-contact services for team members and new hires.
Support Leadership team: calendaring meetings, coordinating and managing agendas and managing department-wide meetings, securing travel arrangements including flights, hotels and ground transportations, and submitting expense reports.
Help to create a working environment that supports and promotes creativity and productivity.
Proactive, strong sense of urgency and excellent and creative problem solving skills.
High degree of resourcefulness to navigate large corporate practices and systems. Strong administrative and organizational skills.
Able to prioritize tasks, multi-task and possess strong time-management skills.
Computer savvy, proficient with Microsoft Office Suite and strong online services tools: email, search, etc.
Excellent written and verbal communication skills: write, speak and interact clearly and professionally.
Detailed oriented with good analytical skills and ability to serve as the go-to source for getting it done.
Highest degree of integrity and confidentiality especially in handling sensitive information.
5+ years administrative experience in a corporate and/or start up setting.
Experience in a Human Resources department.
Experience with maintaining budgets / bookkeeping.
- Associate's Degree
- Bachelors Degree
Function Clerical / Administrative
Req ID JN -032019-111080