G-TECH Services, Inc. Contracts Coordinator in Houston, Texas
Under the functional direction of the EPC Contracts Manager (CM) the EPC Contracts Coordinator (CC) supports the CM in interfacing with other client Project Team members key stakeholders Contractors and Sub-Contractors. The CC is quickly adaptable into new work processes transactional systems (SAP) and Microsoft Office applications specifically Excel invoice verification and processing familiar in contracting strategies and Supplier/Contractor issues and ensures that all of these aspects interface smoothly to achieve quality on-schedule and on-budget outputs.
Collaborate with other job functions (i.e. Accounting and Finance Engineering Solutions Construction Management etc) to ensure audited invoices and payments to Suppliers / Contractors are current within budget and are within the guidelines of the executed Contracts
Familiar with procurement methods and where to direct internal partners for detailed information
Troubleshoot problems related to the interfacing functional receiving and Accounts Payable processes.
Communicate guide and assist internal partners for any potential issues discovered
Performs duties under moderate supervision
Perform administrative tasks such as scanning filing document formatting scheduling meetings taking meeting notes maintaining invoice log etc.
Supports CM during the close out of Contracts.
Work Process Leadership
Investigate work process non-compliance determine root cause and recommend corrective action
Participate in new work process training and Six-Sigma projects as applicable
Contribute to work process improvements and comply with business rule and operating procedure changes.
Training Mentoring and Guidance
Lead the day-to-day general Project Contracts administrative activities as required to support the CM Regional and Global expertise
Familiarity with supporting regional and global transactions as workloads vary and provide supply transactional support.
Responsibilities for Project Specific Assignments
Project Specific Requirements
Compliance with Contract Agreements and verify Delegation of Authority to commit (if priced)
Log all invoices and spot check for correctness if invoices are from Shadow Orders
CC must send the invoices to APAY once checked
Ensure that all documentation is stored properly in the purchasing system
Verify correctness/completeness of new service request for Procurement and Contracts
Draft service request addendums for Procurement and Contracts
Interface with EPC procurement contracting and suppliers to solve problems that arise with the team and problems associated with the execution of the work processes
Identify analyze and resolve supply and transactional procurement issues (purchasing and payables)
Critical Success Factors
Demonstrated leadership abilities to resolve issues and teamwork skills
Must work well with all parties to understand the processes identify gaps investigate root causes and initiate process improvements
Excellent oral and written communication skills
Understanding of internal work processes that interface with Capital Purchasing
Utilization of data analysis skills to effectively identify value opportunities
A solid knowledge base in the following is required to perform this role effectively
Concepts of Accounting/Finance related experience
Billing/Invoicing Management related experience
Preferred Associate Degree with 5 years or more experience of Finance/Accounting/Auditing or related industry
In addition to the Microsoft Tools below, users work in SAP System (and update purchasing records in a tracking system)
MS Word Intermediate proficiency, creating documents
MS Excel Advanced proficiency, managing data in Excel
MS Outlook, manage and accurately file and label e-mails Intranet/Internet
Competent in web searching (find topics independently research information)
MS Access, must understand how data is best managed linked and queried in databases
MS PowerPoint Intermediate proficiency
SAP Beginning proficiency
Req ID JN -072021-116126